• Accounts Payable Specialist

    Job Locations NL-Utrecht
    Posted Date 3 weeks ago(6/28/2018 6:21 AM)
    Requisition ID
    Category (Portal Searching)
  • Overview

    As Account Payable Specialist, you will be part of a growing shared service, international Accounts Payable team. In this role you will be responsible for the approval, matching and correct recording of all external, internal and inter-company invoices.


    Primarily Roles & Responsibilities

    • Processing daily accounts payable transactions and ensuring the follow-up of all outstanding items for area of responsibility;
    • Keeping track of the transactions and monitoring accounts to ensure payments are up to date;
    • Monitoring a portfolio of accounts for area of responsibility to regularly assess payables condition and prioritize work;
    • Analyzing supplier aging reports to pay all invoices in a timely manner and works to build sustainable processes between Accounts Payable, the supplier and internal customers;
    • Matching invoice, purchase order and receipt;
    • Analyzing accounts and preparing reports;
    • Responding to all vendor inquiries; resolving invoice discrepancies; maintaining records and vendor files;
    • Resolving customer inquiries in a professional manner;
    • Working with suppliers and partners to identify missing elements in the invoice (approval) process;
    • Reconciling vendor statements, research and correct discrepancies
    • Supporting the work of the team as directed by management;
    • Assisting in the end user testing of accounting systems used by team and help diagnose/troubleshoot unexpected issues;
    • Submitting monthly reports and assisting in month-end-closing;
    • Contributing to the working environment by displaying a positive attitude and a high work ethic;
    • Verifying invoice information to company and government requirements; for appropriate documentation and approval prior to payment
    • Ensuring compliance with internal controls, procedures and policy and with a US GAAP regime.
    • Prioritize invoices according to cash discount potential and payment terms
    • Audit and process credit card bills and expense reports
    • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
    • May assist in the testing, deployment, and management of processes/projects supporting the accounts payable function;
    • Assist with other projects as needed


    Skills, Knowledge, Abilities

    • Must have strong work ethics and be well organized and a self-starter
    • Detail oriented, professional attitude, reliable, organized and accurate
    • Possess strong organizational and time management skills
    • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
    • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
    • Ability to interact with employees and vendors in a professional manner
    • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately Ability to use enterprise accounting systems; MS Dynamics experience a plus
    • Knowledge of general accounting procedures specifically those related to accounts payable;
    • Ability to balance multiple priorities and meet deadlines;
    • Ability to recommend and aid implementation of process improvement;
    • Flexibility and adaptable to change;
    • Ability to work both independently and as part of a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
    • Good communication and problem-solving skills;
    • Good skills in Microsoft Word, Excel and Outlook
    • Fluency in English , other european languages are considered an asset.

    Education/Experience Requirements

    • Minimum of 3 years of accounts payable experience, preferably within an international shared services environment. Additionally, you have at least 3 years’ experience with MS Dynamics or a similar ERP accounting system
    • Accounting degree, at least medium vocational level (MBO-4, MBA or PDB)
    • Data entry performance experience;



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